Executive Assistant/Project Manager

84604AD - Administration, Exempt Jobs

We’re looking for an organized self-starter who manages complex tasks, handles executive support, and thrives in a fast-paced environment to join the Aptive team in Provo, UT as an Executive Project Manager/Assistant. This full-time position will report directly to our Chief Marketing Officer and plays a key role in keeping high-level initiatives moving smoothly and efficiently. This unique role combines executive support with project coordination and strategic execution. It’s perfect for someone who thrives on wearing multiple hats - from managing day-to-day priorities to driving cross-functional projects forward.

 

If you’ve worked in marketing coordination, project management, or administration, you may already have many of the skills we’re looking for. We value diverse experience and are excited to meet candidates who are eager to grow into a strategic, high-impact role.

 

 

What we offer:

• $80,000 - $90,000 Annual Salary

• Annual Merit bonus

• Group Health, Dental, and Vision plans

• Pet insurance, Life insurance, and EAP benefits

• 401K with employer match up to 4%

• Paid holidays and paid time off

• Opportunity for advancement

• Upbeat and exciting company culture and much more!

 

Responsibilities include:

• Managing complex schedules

• Performing planning, logistics, and operational work

• Providing comprehensive administrative support

• Coordinate using effective communication while working closely with multiple departments

• Plan, coordinate, schedule, and prepare meeting and conference set up

• Prepare and submit expense reports

• Help plan events, meetings, employee team-building activities, and special projects

• Arrange travel, accommodations, itineraries, and all associated correspondence, as needed

• Willingness to complete both high-level and low-level tasks

• Self-motivated, not intimidated by balancing multiple difficult projects in tandem, and can move back and forth between them without missing a beat

• Crave feedback and continually strive to improve your relationships with and earn the trust of your co-workers

• Have a knack for problem-solving and attention to detail, often double and triple-checking your work

• The ability to interact and collaborate with staff in a fast-paced environment, sometimes under pressure, and remain flexible

 

Requirements:      

• 3+ years of experience as an Administrative Assistant or Office Coordinator

• Tech Savvy with Google Mail, Workday, G Suite

• Highly organized with keen attention to detail

• Ability to communicate clearly

• Responsive time management and prioritization skills

• Protect operations by keeping sensitive information confidential

 

Aptive Environmental:

Aptive Environmental provides pest control services to 34 states in the US. Co-founded in 2015 by Vess Pearson and David Royce, Aptive launched with the clear intention of becoming a world-recognized brand.

In 2021, Aptive was included in Inc. Magazine’s "Best in Business" list of companies that make a positive impact. Aptive is also featured on Glassdoor's 2019 list of Top 100 US workplaces and is ranked one of Entrepreneur Magazine's Best Companies in America. We are a proud member of the EPA's Pesticide Environmental Stewardship Program and have partnered with the United Nations Foundation’s "United to Beat Malaria" to help stop the spread of malaria transmitted by mosquito bites.

 

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please inform your recruiter.